HamburgMilan
- Request in
- Draft priced
- Your team sends
Pilot open for European forwarders and 3PLs
Quote the load before the shipper asks someone else.
QuotePilot reads the request, prices it against your own tariffs and puts a ready draft in front of your team. You check it. You send it. You win the freight.
Work email only. No pricing, no spam. Privacy note
- Email, Excel and PDF requests
- Priced on your own tariffs
- Human approval on every quote
01Why speed
Spot freight goes to whoever answers first.
A request lands as an email, a spreadsheet or a scanned PDF. Someone rebuilds it against the tariff, adds surcharges and margin, then types up the quote. On a small desk, that is the same few people every time, and every hour of delay is a load that might go elsewhere.
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217min
Mean response time to a freight RFQ, across a survey of 70 firms. The median was 30 minutes.
Magaya, 2023
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57hrs
Average time for a manual quote from large forwarders in a mystery shopper test. Many never replied at all.
Freightos, 2018
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<10staff
Headcount at most of the roughly 1,800 UK forwarders in BIFA. Quoting competes with everything else.
BIFA
Published industry research, not QuotePilot customer results.
02How it works
From inbox to booking, on one route.
Four stops. QuotePilot does the heavy lifting in between, and the draft waits at stop three until a person on your team says go.
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Stop 01
Intake
Reads quote requests from email, Excel and PDF, alongside the rate sheets and tariffs you already use. It maps a customer's spreadsheet onto your template and uses OCR on rate sheets, bills of lading, customs documents, invoices, POs, packing lists and transport orders.
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Stop 02
Draft the quote
Prices the job from your tariffs, surcharges and margin rules. Road, sea and air each keep the rating basis your team already works with.
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Stop 03
Your team approves
Nothing reaches a customer without your approval. Someone on your desk checks the draft, adjusts if needed and hits send.
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Stop 04
Booking
When the customer says yes, QuotePilot carries the accepted quote straight into a booking, without retyping the details.
Draft quote
HAM MIL
Awaiting review
- Source
- Customer email + Excel
- Mode
- Road, FTL
- Rated on
- Your loading metre tariff
- Margin
- Your rules for this customer
- Base freighttariff
- Fuel surchargeapplied
- Tollsapplied
- Tail lifton request
03Modes
Road, sea and air. Your tariffs, your way.
The draft follows the mode on the request and the tariff structure you already use. No new rate logic to learn.
FTL, LTL and groupage
Road freight
Pallet, loading metre, weight band and zone tariffs. Minimum charges and chargeable weight handled the way your rate sheet says.
LCL and FCL
Sea freight
LCL by weight or measure, FCL per container, with the surcharges that matter on the lane, including BAF, CAF and ETS.
Chargeable weight
Air freight
Air rates calculated on chargeable weight, straight from your own rate sheets.
Extras that make or break the margin, handled when they are on the job:
- Tolls
- Fuel
- Waiting time
- Extra stops
- Tail lift
- Urgency
04Control
You stay in the driver's seat.
QuotePilot is a co-pilot for your quoting desk, not an autopilot. It prepares the draft from your tariffs, your surcharges, your margin rules and the request in front of you. A person on your team decides what goes out.
No quote sends itself
Every draft waits for a person to approve it.
Your numbers, not ours
Drafts come from the tariffs and rules you provide.
Joining stores very little
The waitlist does not connect a mailbox or upload a tariff. It keeps only what you type into the form.
05Pilot
Start with one lane. Measure everything.
We are taking on a handful of forwarders as design partners before launch. You pick one repeat lane or tariff. Together we track the clock from request received, to quote sent, to booking.
- 1Pick one repeat lane or tariff
- 2We set QuotePilot up on it with you
- 3We measure request to quote to booking
Questions first? Email cathal@autopilotconsultants.com
Who is QuotePilot for?
Small and mid-size European freight forwarders and 3PLs. Specifically operations managers, owners, and the sales or quoting team who answer rate requests every day.
What can it read?
Incoming quote requests in email, Excel and PDF, plus your rate sheets and tariffs. It can map a customer's Excel file onto your template. OCR covers rate sheets, bills of lading and master bills, customs documents, invoices, purchase orders, packing lists and transport orders.
Which freight modes are covered?
Road (FTL, LTL and groupage, with pallet, loading metre, weight band and zone tariffs, minimum charges and chargeable weight), sea (LCL by weight or measure, FCL per container, and surcharges such as BAF, CAF and ETS) and air (chargeable weight). Extras include tolls, fuel, waiting time, extra stops, tail lift and urgency.
Will a quote ever go out on its own?
No. Nothing goes to a customer without the forwarder's approval. A person on your team reviews every draft and sends it.
What does the pilot involve?
A handful of forwarders, starting with one repeat lane or tariff each. Together we measure the time from request received, to quote sent, to booking. QuotePilot is pre-launch, so pilot partners help shape it.
Who is behind it?
Autopilot Consultants, based in Hamburg. Email cathal@autopilotconsultants.com.
What happens to my details if I join?
We store them so we can contact you about the pilot, and nothing else. The privacy note lists exactly what is kept and how to have it deleted.