QuotePilot Autopilot Consultants, Hamburg

Pre-launch pilot

Spot quotes, drafted from the tariff you already use.

QuotePilot is an AI quoting and booking assistant for small and mid-size European freight forwarders and third-party logistics providers (3PLs). It is made by Autopilot Consultants in Hamburg.

  • Reads quote requests from email, Excel and PDF
  • Drafts from your tariffs, surcharges and margin rules
  • A person on your team reviews every quote before it is sent

Join the pilot waitlist

A handful of forwarders. One repeat lane or tariff to start.

Used only to contact you about the pilot.
Privacy note

01

Quoting is still a manual job

The request comes in as an email, an Excel file or a PDF. Someone rebuilds it against the tariff, adds surcharges and margin, and sends the quote. After a yes, the booking is another pass through the same details. On a small team, that work sits with the same few people.

Speed wins spot freight. The notes below are published research, not QuotePilot customer results.

  • Magaya, 2023

    A survey of 70 firms found a median RFQ response of 30 minutes and a mean of 217 minutes.

  • Freightos, 2018

    In a test of large forwarders, manual quotes took 57 hours on average, and many never replied.

  • BIFA

    Most of BIFA's roughly 1,800 UK members have fewer than 10 staff.

Sources: Magaya, 2023; Freightos, 2018; BIFA.

02

How a quote moves through

Four steps, from the request on your desk to a booking. The draft is held until your team sends it.

  1. 01

    Intake

    QuotePilot reads incoming quote requests from email, Excel and PDF, together with the rate sheets and tariffs you already use. It can map a customer Excel file onto your template, and it reads PDFs with OCR: rate sheets, bills of lading and master bills, customs documents, invoices, purchase orders, packing lists and transport orders.

  2. 02

    Draft quote

    It drafts a spot quote from your tariffs, surcharges and margin rules. Road, sea and air each keep the rating basis you already work with.

  3. 03

    Review and send

    Nothing goes to a customer without the forwarder's approval. Someone on your team checks the draft and sends it.

  4. 04

    Booking

    When the customer accepts, QuotePilot helps move that quote into a booking.

Example only. Not a customer quote.

Quote draft

For review

Request
Email, Excel or PDF
Rating
Your tariff, surcharges and margin
Extras
Toll, fuel, waiting time, extra stop, tail lift, urgency
Next
Your team checks the draft and sends it

An accepted quote can move into a booking.

03

Road, sea and air

The draft follows the mode on the request, using the forwarder's own tariff structure.

  • Road

    FTL and LTL / groupage

    Pallet, loading metre, weight-band and zone tariffs, minimum charges and chargeable weight.

  • Sea

    LCL and FCL

    LCL by weight or measure, FCL per container, and surcharges such as BAF, CAF and ETS.

  • Air

    Chargeable weight

    Air rates on chargeable weight.

Also handled when they are part of the job: tolls, fuel, waiting time, extra stops, tail lift and urgency.

Join the pilot waitlist to try this on one repeat lane.

04

Your team reviews every quote

Nothing goes to a customer without the forwarder's approval.

QuotePilot prepares the draft. A person on your team checks it and decides to send it. The draft is built from the tariffs, surcharges and margin rules you provide, and from the request in front of you.

What this page stores

Joining the waitlist does not connect a mailbox or upload a tariff. The only details collected here are the ones you type into the form: work email, and, if you add them, name, company, country and main mode. The time of the submission is stored with them.

Autopilot Consultants in Hamburg uses that information to reply about the pilot. The privacy note says how to ask for a correction or deletion.

05

Start with one repeat lane

We are recruiting a handful of forwarders as design partners, before launch. The pilot starts with one repeat lane or tariff. Together we measure the time from request received, to quote sent, to booking.

If that is the work your desk does, join the waitlist. We write back from cathal@autopilotconsultants.com.

Join the pilot waitlist

Work email is enough. The other fields help us reply with the right context.

Used only to contact you about the pilot.
Privacy note

06

Questions

Who is QuotePilot for?

Small and mid-size European freight forwarders and 3PLs. It is meant for operations managers, owners, and the sales or quoting team.

What does it read?

Incoming quote requests in email, Excel and PDF, and your rate sheets and tariffs. It can map a customer Excel file to your template. OCR covers rate sheets, bills of lading and master bills, customs documents, invoices, purchase orders, packing lists and transport orders.

Which freight modes are covered?

Road, sea and air. Road includes FTL and LTL or groupage, with pallet, loading metre, weight-band and zone tariffs, minimum charges and chargeable weight. Sea includes LCL by weight or measure, FCL per container, and surcharges such as BAF, CAF and ETS. Air uses chargeable weight. Extras include tolls, fuel, waiting time, extra stops, tail lift and urgency.

Will a quote go out on its own?

Nothing goes to a customer without the forwarder's approval. A person on your team reviews the draft and sends it.

What does the pilot involve?

A handful of forwarders, starting with one repeat lane or tariff. Together we measure time from request received, to quote sent, to booking. QuotePilot is pre-launch.

Who is behind it?

Autopilot Consultants, in Hamburg. Email cathal@autopilotconsultants.com.

What happens to my details if I join?

We store them so we can contact you about the pilot. The privacy note lists what is kept and how to ask us to delete it.